Our clients often ask us “What does it mean to have documents certified?” and “How do I get my documents certified?” Here is a summary of how to have your documents certified and where to go to organise a certified copy.
What is a Certified Document?
A certified copy is a copy of an original document that has been verified as being a true copy after the original document has been sighted by an authorised person. Please note that not all visa types require documents to be certified copies. Please follow our checklist and instructions given to you by your Migration Coordinator.
Where to have your documents certified?
In Australia, the following people are authorised to certify documents:
- Health professions: Chiropractor, Dentist, Medical practitioner, Nurse, Optometrist, Pharmacist, Physiotherapist, Psychologist Legal professions:
- Legal practitioner, Patent attorney, Trademarks attorney
- Court positions: Bailiff, Justice of the Peace, Judge, Magistrate, Registrar, or Deputy Registrar, Clerk, Master of a court, CEO of a Commonwealth court
- Commissioner for Affidavits, or Commissioner for Declarations (dependent on jurisdictions)
- Government representatives (elected): Federal, State or Territory or Local
- Public servants: Federal, State or Territory or Local – employed for five years or more.
- Permanent employees of the Australian Health Practitioner Regulation Agency
- Bank officer, building society officer, credit union officer, finance company officer – employed for five years or more
- Veterinary surgeon
- Accountant (member of ICA, ASA, NIA or CPA, ATMA, NTAA)
- Minister of religion, or marriage celebrant
- Member of:
- Chartered Secretaries Australia
- Engineers Australia, other than at the grade of student
- Australian Defence Force (an officer; or a non-commissioned officer with 5+ years of continuous service; a warrant officer)
- Australasian Institute of Mining and Metallurgy
- Notary public Holder of a statutory office not specified in another item in this Part
- Police officer
- Sheriff or Sheriff’s officer
- Teacher (full-time) at a school or tertiary education institution
Outside Australia, the following people are authorised to certify documents:
- Justice of the Peace
- Notary public
- Australian Consular Officer or Australian Diplomatic Officer (within the meaning of the Consular Fees Act 1955)
- Employee of the Commonwealth or the Australian Trade Commission who works outside Australia.
The most commonly used and easy way to certify documents in Australia is to visit your local pharmacy. (This takes usually a few minutes.)
Note that AMA Registered Migration Agents are authorised to certify your documents if you bring your original documents to our office. Please speak to your Migration Coordinator to organise a meeting upfront.
Finding a JP in Western Australia
Please refer to this database which lists justices of the peace in your area, with details of how to contact them. There are Justices of the Peace in most Western Australia’s suburbs and towns, as well as in other states and some foreign countries. There are approximately 3009 justices of the peace of all nationalities and cultural backgrounds, living in all parts of WA, who volunteer their services to provide an integral link in the judicial system.
How to send your certified documents to AMA
Your certified copies of documents are best to be scanned and emailed to your appointed Migration Coordinator. Alternatively, you can bring your documents to our head office in Balcatta during office hours between 8am – 4pm Monday to Friday.